Shopify → QuickBooks OnlineOne Shopify payout.Six accounts it belongs to.
A single Shopify Payments deposit mixes product sales, shipping income, sales tax you owe, discounts, refunds and processing fees. Ledgerzoom breaks every payout apart and posts each piece to the right account in QuickBooks Online.
Read-only access to orders and payouts via Shopify’s official API. Ledgerzoom never edits your store or products.
Every component of one Shopify payout, posted to its own account.
Your payout is not your revenue
Shopify deposits one net number. Hidden inside it is tax you have to remit, shipping you charged, discounts you gave and fees you paid.
Book the deposit as sales and $612.40 of tax you owe the state is now sitting in your income.
Sales tax ends up in revenue
Tax you collected on behalf of states is a liability, not income. Lumping it into sales overstates revenue and makes filing a guessing game.
Gross margin is meaningless
Without discounts, refunds, shipping income and fees on their own lines, you cannot tell whether a promotion or a carrier change actually worked.
PayPal and other gateways drift
Orders paid through PayPal, Shop Pay Installments or manual methods settle on different schedules and never tie back to Shopify on their own.
Shopify to QuickBooks Online, on autopilot
- Once, about five minutes
Connect Shopify and QuickBooks
Install via Shopify’s official app flow and authorize QuickBooks Online. Ledgerzoom proposes mappings for sales, shipping, discounts, refunds, tax and fees.
- Every night, unattended
Orders and payouts are pulled nightly
Ledgerzoom reads orders, transactions and payouts from every gateway, then groups them under the deposit that settled them.
- Before you wake up
A summarized entry per payout
One balanced entry per payout keeps QuickBooks lean — no thousands of invoices — while every order stays traceable in Ledgerzoom.
Built for how Shopify actually settles
Discount codes, partial refunds, gift cards and three payment gateways in one month. Ledgerzoom handles the messy parts so your P&L stays readable.
Sales tax as a liability
Tax collected is posted to sales tax payable, split by jurisdiction if you need it, so filing ties straight to the ledger.
Discounts and promotions
Discount codes and automatic discounts get their own contra-revenue line instead of silently shrinking sales.
Gift cards
Gift card sales are booked as a liability and recognized as revenue only when redeemed.
Shipping income
Shipping you charge customers lands in its own income account, separate from product sales.
Every payment gateway
Shopify Payments, PayPal, Shop Pay Installments and manual payments each reconcile to their own clearing account.
Refunds and chargebacks
Partial refunds, restocking and chargebacks reverse the right lines, including refunded tax and shipping.
Never posts twice
Every sync is idempotent and keyed to the source ledger. A retry or re-run produces the same single entry, not a duplicate.
Review mode for accountants
Queue entries for approval instead of auto-posting, with a full audit trail and one-click reversal.
Historical backfill
Work backwards through prior months to clean up unreconciled activity on any connected channel.
Shopify questions, answered
Sell beyond Shopify? It’s all included.
Every Ledgerzoom plan connects all of your channels to the same QuickBooks Online company, with one set of mappings and one place to review.
SaaS & subscriptionsStripe to QuickBooks Online
Gross up every Stripe payout into revenue, fees, refunds and disputes — matched to the deposit in your bank feed.
- Payout-level matching
- Disputes & Stripe Capital
- Multi-currency FX
Marketplace sellersAmazon to QuickBooks Online
Break every Amazon settlement into sales, referral and FBA fees, advertising, refunds and marketplace facilitator tax.
- Settlement reports
- FBA & referral fees
- Facilitator tax
Marketplace sellerseBay to QuickBooks Online
Reconcile eBay managed payments payouts — final value fees, promoted listings, shipping labels and facilitator tax.
- Final value fees
- Shipping labels
- Promoted listings
Reconcile Shopify tonight.
Connect Shopify and QuickBooks Online in about five minutes. Tomorrow morning every payout is posted and your clearing account is already at zero.
Start your free trial- 14 days free, no card required
- Every channel included
- Live in about five minutes